Privacy Policy

Introduction

Your privacy is important to us and we are committed to safeguarding the privacy of our Website users and visitors. This policy summarises the key points about how we collect, use and otherwise handle “personal data” we receive from you when you use this Website and explains the circumstances in which we may transfer this to others whilst ensuring compliance with the laws and regulations throughout the world where we operate.

As AES Renewables Ltd t/a aes renewables operates on a global scale, various country-specific requirements may apply to your use of this website.

How, when and why do we collect and use personal data?

We will only collect, use and otherwise handle your personal data on the Website when it is necessary for our legitimate interests in connection with operating the website, in particular to:

• host and administer this website and respond to your queries
• personalise the website for you
• enable your access to and use of the website services
• providing services and/or information to you
• send you statements and invoices
• send you marketing communications
• transmitting personal data between our global office locations for internal administrative purposes; and
• ensure network information and security

We ensure that in each case, these interests are in line with applicable law and your legal rights and freedoms where you have agreed to this for specified, explicit and legitimate purposes; and/or where this is necessary for legal obligations which apply to us.

• Contact Forms – we may collect your personal information which you choose to provide when you fill in forms on our Website. This may include, for example, your name, position, company, contact details (such as business email, telephone number and business address) and your personal preferences, choices and requirements specific to particular requests or services. We may use this personal information to respond to your queries, and/or provide the services and/or information that you have requested.

• Events – if you register for one of our events, we may share your name, professional title and your business email address with other people that are attending the same event.

• Marketing – where you have provided us with your contact details, we may contact you by telephone or by post for marketing purposes relating to our services, our Website, and/or to research opinion on proposed legal or business developments where legally permitted to do so, unless you let us know that you do not want to receive this type of marketing. We will only contact you for these marketing purposes by electronic means where you have agreed to this. Your agreement to the use of your personal information for these purposes is optional and if you fail to provide your agreement, your visit to and use of the Website will not be affected.

Where we disclose your personal information to our agents or sub-contractors for these purposes, the agent or sub-contractor in question will be obligated to use that personal information in accordance with the terms of this policy.

In addition to the disclosures reasonably necessary for the purposes identified elsewhere above, we may disclose your personal information to the extent that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend our legal rights.

Securing your personal data

We will take all reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We will store all the personal information you provide on its secure servers.

Information that we collect may be stored and processed in and transferred between any of the countries in which AES Renewables Ltd t/a aes renewables operates to enable the use of the information in accordance with this policy.

In addition, personal information that you submit for publication on the website will be published on the internet and may be available around the world and you agree to such cross-border transfers of personal information.

This Website contains links to other websites. AES Renewables Ltd t/a aes renewables is not responsible for the privacy policies or practices of any third party.

Cookies

We use cookies on our Website. In addition to what is specified in this document, the User can manage preferences for Cookies directly from within their own browser and prevent – for example – third parties from installing Cookies.

Through browser preferences, it is also possible to delete Cookies installed in the past, including the Cookies that may have saved the initial consent for the installation of Cookies by this website.
Users can, for example, find information about how to manage Cookies in the most commonly used browsers at the following addresses: Google Chrome, Mozilla Firefox, Apple Safari and Microsoft Internet Explorer.

With regard to Cookies installed by third parties, Users can manage their preferences and withdrawal of their consent by clicking the related opt-out link (if provided), by using the means provided in the third party’s privacy policy, or by contacting the third party.

Confidentiality

We acknowledge that the personal information you provide us with may be confidential. We do not sell, rent, distribute or otherwise make personal information commercially available to any third party, except that we may share information with our service providers for the purposes set out in this policy. We will maintain the confidentiality of and protect your information in accordance with our policy and all applicable laws.

How do we make changes to this policy?

We may change our policy from time to time. When we change our policy, we will publish the updated policy on our Website. Please check this policy regularly. Subject to applicable law, all changes will take effect as soon as we publish the new policy, but where we have already collected information about you and/or where legally required to do so, we may take additional steps to inform you of any material changes to our policy and may request that you agree to these changes.

How to contact us

If you have any questions in relation to this policy, or AES Renewables Ltd t/a aes renewables’ treatment of your personal information, please contact:

• by email to hello@aes-renewables.co.uk
• by phone to 01309 676911
• by post to Communications Manager, aes renewables, AES Building, Lea Road, Forres IV36 1AU

Appendix Definitions

In this online policy the following terms have the following meanings: –

“individual” or “you” means the person whose personal data is being collected, held or processed;

“Personal data or personal information” means any information identifying a living, identifiable person (e.g. a name, an email address, date of birth, CV, passport, employment forms, etc) which can be used alone, or combined with other information, to identify you personally;